Managed print services

Reduce Expenses, Track Documents and Save Time

The new frontier in office savings, productivity gains, and environmental sustainability is built into our machines. There are many challenges in today’s typical unmanaged office printing environment, but we have the solutions.

With our Managed Print Services, you never need to worry about your devices again. From automatic toner shipments to parts, service and support, we've got you covered. No more replacing desktop printers every time a small issue occurs. No more running out of toner half way through printing out that extremely important presentation.

Output management

Controlling printing costs used to be like the Wild West. You just had to hope that your employees were conscientious and only printed what they needed and hopefully not in color! Today, we have software to monitor that for you. Just define a few settings upfront and let your software take care of the rest.

You can set copy/print limits on each machine. Or assign each user with his or her personal limits. Or set emails to be printed in black and white or duplexed based on the application. You can actually block emails from being printed at all! We have software that will register Outlook as a “banned” program and prohibit a user from printing jobs from their email program.

Promt and educate

Sometimes overprinting simply becomes a habit. Educating users on how much their print jobs cost can be a big eye opener. We have software that, when certain criteria are met, will prompt the user before they’re able to print, telling them how much this particular job will cost and offer several alternatives on how to save money. This prompt is based on your criteria. For example, it could be any print job more than three pages – or anything in color.

Analyze and adjust

Large institutions have a greater need to monitor and control printing costs. If you have several departments all sharing the same printer, we have software that allows you to monitor usage per department. From there, you can choose to rein in your printer fleet… or perhaps add new, more efficient printers where there is higher volume.

You can also track print volume down to individual users or computers. If you have one or two individuals who print more than necessary – you can monitor their activity, and then take action accordingly.